Woodside Association Inc.

Board Meeting

January 22, 2008

CALL The meeting was called to order by President John Bird at 7:00pm.

PRESENT John Bird, Allen Anderson, Frank O’Connor, MJ Mitchell, Shirley Meyers, Lyn Efken.

Cindy Wickliffe represented management.

TIMED AGENDA Frank O’Connor explained the timed agenda for tonight and his role is calling times.

DISCLOSURE Discussed in Executive Session tonight were legal matters, owner discipline.

OPEN DISCUSSION Question concerning money-saving lighting fixtures. PG&E does have special pricing on light bulbs including those with 3-way dimming.

CONSENT CALENDAR The Consent Calendar was approved MSC (Efken/Anderson). On the Consent Calendar were the minutes of the November 22, 2007 Board meeting; ratification of resolutions to direct our attorney to respond to a cross-complaint concerning delinquent dues and assessments; ratification of resolution to file insurance claim; ratification of resolution to confirm dates of special assessment under emergency conditions.

MANAGEMENT REPORT

Ballots for the up-coming election to fill Board seats were mailed January 14, 2008. The Association has been awarded $38,000 (less $10,000 deductible) for wind storm damage from the insurance company. New laundry machines will be installed during February on a staggered basis and new cards will be available in the office. The change-over will be complete by February 28 and old cards need to be used up before then as no card balances will be carried forward. CONCERNS: 1) Laundry room #5 floor needs repair; 2) laundry room floors need to be cleaned before new equipment is installed.

MAINTENANCE REPORT

Roofs/gutters are currently being cleaned. CONCERNS: 1) Should we phase in circulating pumps for additional buildings? 2) Expansion Boards need to appear on the monthly report.

SECURITY REPORT

Security Supervisor Adam Wade is to be congratulated on helping with the tree downed on Howe Avenue during the rainstorm. Adam took on the job of directing traffic from Howe Avenue.

FINANCIAL REPORT

$357,327 is currently in Reserves. Approximately $55,000 remains in Delinquent Assessments and Fees.

President John Bird explained to members the new financial spread sheets prepared by Manager Cindy Wickliffe to aid in making financial information more readily understandable.

TREE COMMITTEE

Connie Brown, chair, presented a list of trees in need of removal: MSC(Bird/Mitchell) management will go to bid up to $5000 for removal of trees at 608 liquid amber; 841 redwood; 871 Mexican pine; 882 Modesto ash; 2280#3; 776#3 patio Chinese elm, owner to pay for removal.

NOMINATING COMMITTEE REPORT

Renee Soteropolus, in the absence of Chair Nola Castle, reported the slate of candidates for Board positions.

A ‘Meet the Candidates Night’ is scheduled for Monday, January 28 at 7:00pm in the Clubhouse. MSC (Bird/Mitchell) to accept the slate and to thank the Nominating Committee for their work. Notices will be posted at the Clubhouse, laundries and mailboxes to announce the second candidate’s event. Candidates include homeowners:

Allen Anderson, Isabel Ashkar, John Atkinson, Dorothy Wooldridge, John Bird, Joan Haradon, Shirley

Meyers, Cyrus Youssefi.

A second Candidates Night will occur on February 23rd. Voting for the Association will take place at the Annual Meeting on March 11, 2008.

COLLECTION POLICY

After much discussion the Board decided to amend the current Policy making Assessments, Fees & Payments due the 1^st of the month with a grace period until midnight on the 15^th of the Month. Many homeowners would like to be able to place their payments in the office mail slot after Business Hours on the 15^th of the Month and not risk a late fee.

MSC (Bird/Anderson) to amend the Woodside Collection Policy

Oppose: none Abstain: none

LIENS

MSC (Bird/Efken) to proceed with liens on the following properties:

294-0220-002-0065

294-0230-002-0057

294-0230-003-0050

BOARD OFFICER APPOINTMENT

MSC (Bird/Mitchell) to appoint Board Member Shirley Meyers to the position of Woodside Board Treasurer.

Shirley has over 15 years experience working in payroll, HR benefits, accounts Receivable/Payable; she is currently working in accounting for a large national firm.

OWNER/TENANT RATIO

Frank O’Connor, chair of the Safety Committee, discussed the concept of capping the Renter Ratio at Woodside which was an issue raised by the Committee this last winter. Other Homeowner Associations have done this successfully. Advantages to such a cap facilitates the ability to sell individual homes by using a broad range of lenders including federally-backed lending agencies; protects property values; generally enhances the residents quality of life.

MSC (Bird/Efken) to have Frank O’Connor form an Exploratory Committee to examine issues relevant to such a CC&R change for Woodside Homeowners Association. Volunteering for the committee from the audience and Board were Deena Sosson, MJ Mitchell, Ryan Arba, John Bird. Other homeowners are invited to join this committee. The first meeting will be held in February.

BIDS

APHID CONTROL MSC (Anderson/Efken) to accept the bid from Valley Crest for aphid control.

ROOFING 640-648

SimWood roofing material is no longer available.

MSC (Efken/Bird) to have All Seasons Roofing replace the shakes on the present roof of 640-648 for $12,000.

MSC (Anderson/ Meyers) John Bird will chair a survey of roofing materials available.

FLOOD CONTROL

MSC (Bird/Mitchell) to purchase 22 flood control bladders to protect Woodside homeowners from encroaching flood waters along Northrop.

Oppose: none Abstain: Efken, O’Connor

Discussion: County Dept of Water Resources would not comment on liability issues when they met with the Homeowners last. However, the Dept did agree that it was 1) OK to take emergency steps; 2) bladders could buy some time; 3) bladders could be of help; 4) not OK to take permanent steps.

Flood Bladders cost $1400/per bladder; have a 10 yr life span; total cost is close to $40,000.

ADJOURNMENT

The meeting was adjourned at 8:27pm.

Respectfully submitted

MJ Mitchell, Secretary