WOODSIDE ASSOCIATION INC.
CALL
The meeting was called to order by President John Bird at 7:00pm.
PRESENT
Shirley Meyers, Pam Williams, John Bird, Lyn Efken, Allen Anderson, MJ Mitchell, Frank O’Connor. Brad Wickliffe represented Management.
DISCLOSURE
At the Executive Session Legal Issues, Homeowner Delinquencies were discussed.
OPEN FLOOR DISCUSSION
No discussion came from the audience. President Bird thanked Nola Castle for chairing the Nominating Committee and the Meet the Candidate open sessions.
CONSENT CALENDAR
On the Consent Calendar were the Minutes of the Jan 22, 2008 Board meeting and ratification of the resolution to purchase the Maintenance Truck.
MSC (Williams/O’Connor) to adopt.
MANAGEMENT REPORT
Ballots for the election of Board Members are steadily streaming into the ballot box located in the Woodside Office. A second “Meet the Candidates” event was held on Saturday February 23rd.The Association has received the initial $20,000 insurance check to cover damage caused by the windstorm. Maintenance continues working on repairs. The new washers and dryers have arrived and installation was complete Thursday January 21st. An old washer and dryer will remain in each laundry room until the end of February so that owners may continue to use up remaining balances on their cards. The new laundry cards are in the office and residents may exchange their old cards for a new one with a beginning value of $3.00. Additional cards may be purchased from the cash add-value machine in the office for $2.00. Management has toured the laundry rooms after installation and will be working with maintenance on the following items: touch up paint, possible tiling of window seats, and wall fill where the new stacking units are shorter than the old machines (Rooms 5 & 6). Management will also contact a specialty floor company to see if the floor at Laundry Room 6 is repairable.
MAINTENANCE REPORT
o Work to repair windstorm damage continues.
o Total Open Work Orders 124
o Work Orders Opened January 16 – February 20 69
o Work
Orders Closed January 16 – February
20 129
o Decks
(2241-10) 1
o Patio Slabs (2294-6) 1
o Walkways/Landings (2294, 2201) 2
o Shed Doors (2236-4, 2225-5, 728-3, 2245-5, 2294-6, 2280-2, 712-4, 894-3, 2245-5) 9
o Carport
Repairs (601) 1
o Shed
Roofs (820-4, 871-1, 2233-2, 637-1, 2233-2) 5
o Expansion Boards Replaced (713-737 and 609-639) 50 pieces
o Partition
Fences (653-3, 873-9, 709-2) 3
o Stucco
Walls (2238-5, 2294-6) 2
o Sidewalks (628, 730) 2
o Unclogged Drains/Repairs (800, 802, 841, 843) 4
o Siding/Dryrot (606-1) 1
o Sheetrock Repairs (2292-11, 700-1) 2
SECURITY REPORT
In the month of January there were no stolen cars, tows or acts of
vandalism reported.
o Cited Cars 96
o Car Break-in 1 (East)
o Denver Boots 3
o Expired Registrations 6
o Cars without current parking stickers 12
o Speeding Cars 10
o Cellular Calls 83
o Home Break-in 1 (Old)
o Maintenance Emergencies 1
o Noise Complaints 13
o Suspicious Persons 10
o Violations Written 29
FINANCIAL REPORT
Shirley Meyers, Treasurer, reported that the Budget was positive this month by $14,618.98 and the Line of Credit balance is $500,000. Reserves are at $367,921 and the CD remains at $100,000. Delinquent Assessments are at $62,407 and Management has written off $5,868 in uncollectible accounts. Fifteen homes are currently in collections.
TREE COMMITTEE
Dorothy Wooldridge reported for the Tree Committee: PG&E and the Committee have identified trees that need to be removed or trimmed significantly per the new Federal Power regulations for trees under power lines. Fifteen trees of approximately 40-50 total will be removed this year by PG&E. Smaller replacement trees will be offered; PG&E will pay the Association $100 per tree for replacement.
MSC (Bird/Anderson) to accept the proposed list of 15 trees identified by PG&E.
MSC (Bird/Mitchell) Management will develop a complete tree plan with the Tree Committee.
OWNER OCCUPANCY EXPLORATORY COMMITTEE
Frank O’Connor, Chair, reported on the progress of capping the renter/owner ratio at 30%. This issue will require a change to the CC&R’s and a vote of the general membership. Other issues that require Owner attention should be brought for the consideration of the general membership at the same time. Homeowner Ryan Alba noted that loan costs might increase by l/2 % to l% if rentals rise above 30%. Dina Sosson, homeowner, observed that it is difficult to re-finance or obtain new loans if the rental ratio is over 30%. Management said it would be difficult to monitor. Costs for this process will be approx. $1500 for attorney’s fees and approx. $4000 for the cost of the election itself.
MSC (Anderson/Bird) to have the Board move forward with this proposal.
Abstain: Williams, Meyers, Efken
Management is asked to obtain a sample policy and a cost estimate for this proposal.
TRUCK REPAIR
MSC (Bird/Anderson) to pay $3050.79 for repair of the Association maintenance truck.
OWNER RESPONSIBILITY FOR INSURANCE DEDUCTIBLE
MS-- (Bird/Anderson) to have individual homeowners be responsible for paying the Master Plan Insurance deductible for the building in which their unit(s) are located. For example, if an owner owns in a 6-unit building, the building deductible is divided by 6 and each Owner pays 1/6 of the total deductible.
The item was tabled.
PATIO/BALCONY DECORATIVE LIGHTS
Architectural Committee Chair discussed the issue of small lights on balconies and patios: 1) small, clear (no color) lights are acceptable if they 2) do not flash, blink, have colors, and are not in tubing or netting.
MSC (Williams/Efken) to accept this ruling on balcony/patio lights.
WOOD SHAKE ROOFS
Wood shake roof replacement costs approx. $4000 compared to composition shakes which cost approx. $2700 recommended by All Seasons Roofing. Increasing numbers of Insurance Companies refuse to insure wood shake roofs. Woodside has tested composition shakes in the past and problems developed with appearance and leaks.
Management is directed to investigate options and to give Board members addresses of existing roofs so they may look at appearance issues.
LIGHT BULBS
The Board previously approved energy-saving light bulbs for use in outdoor frosted glass porch fixtures.
LIENS ON DELINQUENT PROPERTIES
MSC (Williams/Efken) to approve liens on the following properties:
294-0220-002-0029
294-0220-003-0054
UP-DATE ON FLOOD INSURANCE STATUS
Discussion continues: Lyn Efken has spoken with Jeff Potter, adjuster, in an attempt to keep Woodside’s Insurance Claim open.
HOT WATER CIRCULATING PUMPS/BOILERS
Line breaks cost the Association thousands annually. Water costs are expected to increase 13%, and another 13% in the next 2 years. Currently the Association pays $12,000/month or $144,000 annually in water costs. A discussion of water options was opened by President John Bird. “Waterless Tanks” installed for each building would cost about $1000 per living unit (approx $725,000 total for all of Woodside). 1) It is possible to place a Waterless Tank on a building or a small group of buildings? Note that East Loop breaks are hot water breaks, not cold water.
WOODSIDE MASTERPLAN
John Bird is working on a master plan for Woodside needs and improvements.
ADJOURNMENT
The meeting was adjourned at 8:35 pm.
Respectfully submitted
MJ Mitchell, Secretary