WOODSIDE ASSOCIATION INC.

BOARD MEETING MINUTES

March 25, 2008

CALL The meeting was called to order by President John Bird at 7:00pm

QUORUM A quorum was established with Board Members John Bird, Lyn Efken,

Cyrus Youssefi, Frank O’Connor, MJ Mitchell, Allen Anderson, John Atkinson present. Cindy Wickliffe represented
Management.

DISCLOSURE Discussed in Executive Session were Legal, Owner Discipline and personnel matters.

OPEN DISCUSSION 1) Homeowner asked to put motorcycle issue on the next ballot.

2) Isabel Ashkar expressed concern on how money was spent on building.

3) Gisela Schulz has volunteered for the Water Committee.

4) Gisela Schulz common area behind 709 has a water leak.

5) Dorothy Wooldridge proposed hiring a Landscape Architect to aid in PG&E Tree issues.

CONSENT CALENDAR MSC (Efken/Anderson) to accept the Consent Calendar, which included accepting Board Minutes for February 26 2008, changes to the Employee Handbook and ratification of Woodside Committees.

MANAGEMENT REPORT

The laundry machines, (that were left as a convenience for residents to use up their old laundry cards), are scheduled to removed Thursday March 27. WEB will be looking at programming the new machines so they will accept additional drying time in 10-15 minute increments.

Management with the assistance of Maintenance has completed the visual inspection of the property in regards to balconies, walkways/landings, shed and shed roof replacements and carports. We are in the process of compiling the work list for the next fiscal year.

Management is also looking into the possibility of a tankless hot water system to relieve the boiler system currently in place. Current, rough estimates are in the $750,000 to $1,000,000 price range. The budgeting process is in full swing.

MAINTENANCE

o Total Open Work Orders 100

o Work Orders Opened February 16 – March 19 102

o Work Orders Closed February 16 – March 19 109

o Decks (2294-13) 1

o Walkway Railing (2294) 1

o Shed Doors (2294-5, 871-1, 708-5, 728-3, 790-12) 5

o Rebuild Shed (708-5, 2294-5, 871-1, 2233-2) 4

o Shed Roofs (2294-5, 871-1, 708-5, 728-3) 4

o Expansion Boards Replaced (Sierra) 18 pieces

o Stucco Walls (2294-5, 2238-5) 2

o Sidewalks (728) 1

o Ceiling Painted (873-11) 1

o Light Fixtures Installed 8

o Timer Replacement @ Pond 1

o Motor Replacement East Road Fountain 1

o Paint Office – Divider Wall – Around Cash Add Value Machines

SECURITY

In the month of February there were no stolen cars, car break-ins, tows, acts of vandalism or home break-ins reported.

o Cited Cars 103

o Denver Boots 3

o Expired Registrations 6

o Cars with Expired Registration 10

o Cars with no Current Parking Stickers 14

o Speeding Cars 5

o Cellular Calls 97

o Noise Complaints 15

o Suspicious Persons 20

o Violations Written 34

FINANCIAL REPORT

The operating budget has shortfalls in the utility category, the largest in water usage which is over budget $17,000. There was an unanticipated 13% increase in rates on January 1, 2008 and another 13% increase is anticipated January 1, 2009. Plumbing is also over budget, as hot water line breakages and clogging of the sewer lines have required more repairs and maintenance than anticipated. The overage is $12,000.

Management continues to pay down the Line of Credit obtained for flood rebuilding purposes at a rate of $10,000 per month. The deadline requiring the loan balance to be paid down to $300,000 by March 31^st was met two (2) weeks early. The current balance on the Line of Credit is $300,000 as of this date.

At the end of February, there was approximately $379,788 in cash Reserves. An additional $100,000 was invested in a Certificate of Deposit which will mature June 2008 for a total of $479,788 in reserves. $49,235 was spent on Reserves in February.

Approximately $271,065 has been collected for the $500 Special Assessment (Total amount assessed was $362,000.) Payments 1 ($175) and 2 ($175) are now due. The final payment of $150.00 is due April 1^st.

Delinquent Assessments total approximately $63,039.

Twenty-one (21) units are currently in collections.

COMMITTEE REPORTS

ARCHITECTURAL Kathy Klusman, chair, reported that the County has decided to build a Disability access to Woodside East at the pedestrian walkway off Northrup. The sidewalk will be relocated slightly and an inward opening gate will be funded by the County. The Fire Department which requires outward swinging gates will accept the deviation if the County provides a Statement.

MSC (Bird/O’Connor) to accept the Pedestrian Access as proposed.

HUMAN RESOURCES Pamela Williams, chair, discussed the Committee’s procedures and purposes: Members are required to sign Confidentiality Statements; the Board selects and appoints the Chair as opposed to other Woodside Committees; members are to have experience in Human Resources, Management, Supervision or Labor Law. The Committee makes recommendations to Budget Committee and Management on employee issues, pay, bonuses; conducts a Semi- Annual Review of Management performance; and reviews the Employee Handbook. The Committee asks that the member number be capped at six. MSC (Efken/Mitchell) to accept the recommendations.

MSC (Efken/Anderson) to appoint Pam Williams as chair and ratify the following as members:

Pam Williams, Joan Haradon, John Bird, Robert Blasser, Shirley Meyers, Lyn Efken.

OWNER/RESIDENT EXPLORATORY COMMITTEE Frank O’Connor, chair, explained the purpose of the Committee to explore capping tenants at 30 per cent to maintain the quality of the property and provide the ability to obtain property loans at the lowest cost.

MSC (O’Connor/Atkinson) to take a Survey through the Newsletter asking Owners how they feel about capping rentals at 30%.

SAFETY Frank O’Connor, chair, reported that the Committee would like to expand its role to include energy conservation and environmental issues and to identify costs and savings. This may necessitate a Committee name change. MSC (O’Connor/Bird) to expand the role of the Safety Committee to include the above.

TREE MSC (Efken/Bird) to accept the recommendations of the Committee that redbud or flowering pear be used to replace 2 cherry trees in Sierra that were up-rooted by the storm and removed.

MSC (Bird/Youssefi) to accept the recommendation of the Tree Committee for removal of damaged trees.

MSC (Efken/Anderson) to accept the recommendation of the Tree Committee to remove the 8 trees identified.

Oppose Youssefi

MSC (Efken/Anderson) to remove Italian Cypress west of 898#1 and the unknown tree west of 898#2. Oppose Youssefi

NEW BUSINESS

ARCHITECTURAL COMMITTEE

MSC (Bird/Anderson) to appoint Kathy Klusman, chair; members Patty Poswall and Elaine DiFlorio.

NOMINATING COMMITTEE

MSC (Anderson/Atkinson) to appoint Nola Castle, chair; members Pat Nuezel and Renee Soteropolus.

RATIFICATION OF BANK SIGNERS

MSC (Efken/Anderson) ratified with change: two signers, one of which must be a Board Member.

PROPERTY LIEN

MSC (Bird/Anderson) to place a lien on property number:

294-0230-004-0029

POND CLEANING

MSC (Anderson/Youssefi) that the Pond is to be cleaned at a cost of $900. Abstain O’Connor

FLOOD Moved (Bird/------------) to accept the offer from US Flood Control for flood bladders now that legal jurisdiction is Nevada (USA) moved from Alberta (Canada).

Motion failed due to lack of Second.

FLOOD APPEAL TO FEMA Management was asked to contemplate offering services to make the appeal to FEMA

FEMA contact will be handled by Youssefi, Efken, O’Connor at the local FEMA office.

ADJOURNMENT

The meeting was adjourned at 9:35pm.

Respectfully submitted

MJ Mitchell, Secretary